1. Introduction
This Privacy Policy outlines how William Rowland Limited (“we“, “us“, “our“) collects, uses, stores, and shares personal data provided by corporate customers (“you“, “your“) through our online onboarding form (our “Form”).
2. Data Collection
We collected a limited amount of personal data when you use our Form, as detailed in the Form fields for completion. This personal data may include:
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Details of your ultimate beneficial owners
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Details of your staff who will be your contact for dealing with us (including names, email addresses and phone numbers)
By providing personal data relating to others to us through your submission of the Form, you confirm that you are authorised to share that personal data with us.
3. Use of personal data
We use the personal data provided through submission of the Form for our legitimate interests (including to process your onboarding application and communicate with you regarding our services) and to comply with our legal and regulatory obligations.
We store personal data securely and take appropriate measures to protect it from unauthorised access, alteration, disclosure or destruction. We will not keep personal data for longer than we need it for the purpose for which it is used. When we have no ongoing legitimate business need to hold personal information, we will either delete or anonymise it. If we can’t do this (for example, because personal information is stored in backup archives), we’ll securely store personal information, only use it for a purpose we’ve already communicated, and isolate it from any further processing until archives are deleted.
4. Who we share personal data with
We share personal data with other third parties we use to help us run our business, e.g. website hosts and website analytics providers. We only allow those organisations to handle personal data if we are satisfied they take appropriate measures to protect personal data.
We or the third parties mentioned above may occasionally also need to share personal data with:
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External auditors, e.g. in relation to the audit of our accounts, in which case the recipient of the information will be bound by confidentiality obligations
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Professional advisors (such as lawyers), in which case the recipient of the information will be bound by confidentiality obligations
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Law enforcement agencies, courts, tribunals and regulatory bodies to comply with our legal and regulatory obligations
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Other parties in connection with a significant corporate transaction —usually, information will be anonymised but this may not always be possible, however, the recipient of the information will be bound by confidentiality obligations
5. GDPR Rights
Under the UK GDPR, a person whose personal data we hold has the right to:
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Access the personal data we hold about them
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Rectify any inaccuracies in the personal data we hold
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Request the deletion of personal data we hold
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Object to the processing of personal data we hold
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Request the restriction of processing of personal data we hold
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Receive the personal data we hold, in a structured, commonly used and machine-readable format and/or transmit that data to a third party in certain situations
A person may contact us if they have any queries or concerns about our use of their information (see below ‘How to contact us’). We hope we will be able to resolve any issues you may have.
A person whose personal data we hold also has the right to lodge a complaint with the Information Commissioner in the UK. The UK’s Information Commissioner may be contacted at https://ico.org.uk/make-a-complaint or by telephone: 03031231113.
6. How to contact us
You can contact us by post, email or telephone if you have any questions about this privacy policy or the information we hold about you, to exercise a right under data protection law or to make a complaint.
Our contact details are shown below:
Address: Unit 4, Enterprise Way, Tankersley, South Yorkshire, S75 3DZ, United Kingdom,
Email address: info@william-rowland.com
Telephone: +44 (0) 114 276 9421
7. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be accessible through the link to this Privacy Policy on the Form.
8. Acceptance
By providing your personal data through our Form, you acknowledge that you have read and understood this Privacy Policy.
